Safety, Licensing Appeals and Standards Tribunals Ontario

Adjudicative Tribunals Accountability, Governance and Appointments Act, 2009

Associate Chair: Position Description

Introduction

The purpose of the Adjudicative Tribunals Accountability, Governance and Appointments Act, 2009 (“ATAGAA”) is to ensure that adjudicative tribunals are accountable, transparent and efficient in their operations, while remaining independent in their decision-making.

The Safety, Licensing Appeals and Standards Tribunals Ontario (“SLASTO”) have developed documents to meet the legislative requirements of the ATAGAA.

Section 7 of the ATAGAA requires that every adjudicative tribunal shall develop a member accountability framework.  The framework must contain, among other things, a description of the functions of the Members, Vice Chairs and Associate Chairs of the constituent tribunals. It also must contain a description of the skills, knowledge, experience and other attributes and specific qualifications required of a person to be appointed as a member of the tribunal. This position description pertains to an Associate Chair.

Purpose

Reporting to the Executive Chair of the Safety, Licensing Appeals and Standards Tribunals Ontario (SLASTO) and being appointed as Associate Chair of one or more of its constituent tribunals (Animal Care Review Board, Fire Safety Commission, Licence Appeal Tribunal, Ontario Civilian Police Commission, and Ontario Parole Board), and acting in accordance with SLASTO’s mandate, mission, core values and governance and accountability documents, an Associate Chair:

·         Performs such functions or responsibilities as the Executive Chair may delegate;

·         Participates as a member of SLASTO’s senior leadership team and assists in building and leading the constituent tribunals;

·         Provides day-to-day oversight of one or more of SLASTO’S constituent tribunals and plays a key role in the strategic assignment of cases and in ensuring access to justice and high quality dispute resolution, risk and public safety assessments and investigations, where appropriate;

·         Acts with integrity to advance the best interests of SLASTO and the public; and

·         Functions as a Member of one or more of SLASTO’s constituent tribunals, which includes a Vice Chair and Member’s duties and responsibilities.

An Associate Chair may be appointed as an Alternate Executive Chair of the SLASTO cluster.

Key Duties

In addition to the duties outlined in the Vice Chair position description and as assigned from time-to-time by the Executive Chair, an Associate Chair, where appropriate:

Strategic Leadership

·         Participates in the development and leadership of the SLASTO cluster, in setting its goals and in establishing and reporting on measures of service quality and performance;

·         Leads the implementation of specified cluster-wide initiatives;

·         Provides the best service to Ontarians through working to identify ways to enhance dispute resolution, assessments, investigative and decision-making services that the constituent tribunals are mandated to provide to meet the changing needs of our communities;

·         Enhances the role and reputation of the constituent tribunals within Ontario’s justice system, and accelerates their development as leaders in access to justice and the full recognition and integration of diversity in their work;

·         Works with the Executive Chair to identify opportunities to develop procedural or subject matter connections and alignments among the constituent tribunals, and to develop the efficiency and subject matter effectiveness that flows from the clustering of the SLASTO tribunals;

·         Works with the Executive Chair, other Associate Chairs, and senior management to assess existing rules and processes for opportunities to improve their effectiveness, efficiency and fairness, and to advance dispute resolution, assessments, investigative and decision-making excellence and access to justice;

·         Identifies tribunal specific rules that might be required for legislative or other reasons;

·         Keeps abreast of changes in demand for services, public expectations, legislative or regulatory change and government directives, and makes recommendations to the Executive Chair with respect to proposed approaches for responding to these changes; 

·         Assists in the development and participates in meaningful and ongoing stakeholder engagement including:

·         Plays a role in enhancing the reputation and standing of SLASTO with the public and in the justice community

·         Maintains positive, productive and appropriate relationships with stakeholders and all interests appearing before SLASTO, and with other tribunals, and participates in assigned activities for these purposes.

·         Along with the Executive Chair and the other Associate Chairs:

·         Regularly briefs the Executive Chair and provides recommendations on cases and issues arising in a tribunal that:

Operational Leadership

·         Maintains open, effective and regular communication with the management of the Cluster and the applicable tribunal, and works collaboratively with all appointees and staff to ensure efficient, effective and quality delivery of tribunal services. 

·         Provides day-to-day operational oversight of one or more of SLASTO’s constituent tribunals, and in that role:

·         Provides leadership and day-to-day oversight of Vice Chairs and Members, and in that role, where applicable:

Law and Procedure

·         Acts as the key jurisprudential resource and provides jurisprudential leadership for one or more of SLASTO’s constituent tribunals;

·         Remains current in developments in administrative law and related issues in Ontario, Canada and other jurisdictions; and

·         Continuously assesses tribunal rules and procedures for opportunities to improve efficiency and access to justice and works with the Executive Chair to develop and implement innovative processes and procedures to enhance fair, effective and timely resolution, assessment, investigation and decision-making of matters before the tribunals within the applicable legal and policy frameworks.

Dispute Resolution, Risk and Public Safety Assessments and Investigations

·         Provides oversight or may personally assume cases or assignments that are of major significance, have a high public impact or a significant impact on procedural or substantive jurisprudence, are complex or high profile, or which involve new or novel considerations of law or policy.

·         Provides oversight, advice and guidance on dispute resolution, assessment, investigative and decision-making techniques including the variety of process used to resolve disputes between parties, including negotiation, mediation, and arbitration.

·         When leading or participating in dispute resolution, assessments or investigative processes demonstrates leadership in the following areas and meets all standards set for Vice Chairs and Members:

Qualifications

An Associate Chair will have all the qualifications of a Vice Chair and Member at a highly developed level plus the following:

·         An experienced leader with ability to set strategic direction, articulate and work towards a vision and oversee the implementation of plans and strategies to deliver efficient, effective and high quality services.

·         Thorough understanding of the administrative justice system, including the relevant principles.

·         Comprehensive knowledge of the legislation and subject matters under the tribunal’s jurisdiction and related laws and legal processes or the ability to acquire such knowledge.

·         In-depth understanding of the professional, institutional, policy and community context in which SLASTO operates, or the ability to acquire such understanding.

·         Highly developed dispute resolution, assessment, investigative, decision-making, supervisory and consensus-building skills.

·         Where applicable, knowledge of dispute resolution, assessment, investigative and decision-making processes and practices including the requisite analytical and decision-making processes required. 

·         Where applicable, knowledge of the continuum of dispute resolution, assessment, investigative and decision-making processes to design new or change existing processes.

·         Superior dispute resolution, assessment, investigative, decision-making and analytical skills to resolve complex matters involving multiple interests, under public scrutiny.

·         Effective communication and interpersonal skills to positively influence and communicate with staff, Members, stakeholders and the public.

·         Understanding of government values and a commitment to working within government’s agency accountability structure.

·         Understanding and commitment to the concept of clustering.

·         Understanding of sound financial and operational business processes and practices.

·         Commitment to the protection of the public interest within the mandate of the tribunals.

·         Commitment to respect diversity and to maintain fair, transparent processes that meets the highest professional standards of SLASTO's Code of Conduct.

·         Knowledge of and commitment to SLASTO governance practices.

Alternative Formats

This position description is available in various accessible formats including Braille, audio tape and large print. For alternative format or a paper copy, please contact the Office of the Executive Chair, SLASTO.

Adoption

This position description will be reviewed every 3 years along with the other documentation required by ATAGAA.

This position description was adopted by the Executive Chair, Linda P. Lamoureux, on March 31, 2014.

Contact Information

Address:

Office of the Executive Chair

Safety, Licensing Appeals and Standards Tribunals Ontario

250 Dundas Street West, 4th Floor, Suite 401

Toronto ON M5T 2Z5

Phone: 416-327-6500

Toll free: 1-844-242-0608

TTY: 416-916-0162

TTY Toll Free: 1-844-650-2819

E-mail: SLASTOinfo@ontario.ca

This document is available on SLASTO’s website: http://www.slasto.gov.on.ca

If you have any questions about this document or would prefer it in an alternative format, please contact the Office of the Executive Chair, SLASTO.